A Competitive Edge for Sophisticated Businesses

Contracts often do not stand alone but are part of a network of related agreements, and they typically result in fulfillment and payment obligations. These are important reasons to use a system that can manage the complete contract life-cycle, which starts at contract creation, moves to contract negotiation and signature, then active contract supervision, and finally, contract disposal.
A system that keeps track of contract milestones provides timely reminders and notices of critical dates, and searches for conflicts is an essential component of any sophisticated business today. Missing a renewal or a payment or overlooking a related party obligation can be expensive mistakes that are entirely avoidable with the aid of M-Files and our contract management solution.

Contract Creation, Approval, and Adoption

Reduce contract development time by enhancing coordination, avoiding duplicates, managing versions, and maintaining a library of contract templates and contract drafts.
  • Manage and organize, Contract Templates and Libraries.
  • Avoid Client Conflicts.
  • Efficiently work in Teams.
  • Track Contact Drafts, with Major and Minor Versions, Revisions.
  • Deploy finished Contract as Contract Templates.
  • Easily handle multi-party contracts, attachments, and related contracts.
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Contract Signature Phase

Coordinate the final stages and refinements of contracts, getting them ready for signature, including updates to conditions, dates, milestones, and signatories; then fine-tune signature flows, types, and priorities, followed by contract distribution for signature tracking progress, including last-minute amendment requests.
  • Define Notifying parties.
  • Control signature priority and order.
  • Ability to handle internal and external signers.
  • Combined electronic and handmade signatures.
  • Ability to resend, cancel or amend a contract sent for signature.
  • Audit trail, including approvals, amendments, and signatures timelines.

Active Contract Management

Reduce Business Risk and Improve Compliance; avoid the negative impact of failing to act in a timely fashion to deadlines, react to Notifying Party changes, send and manage reminders, effect all payments and deliveries on time, and track counterparty performance.
  • Avoid penalties, aided by the active notification system.
  • Receive timely notifications of milestones and expirations.
  • Track payment and physical delivery obligations - in both directions!
  • Take advantage of flexible Renewal Management.
  • Take advantage of built-in Contract Retention Management.
  • Avoid the leakage of sensitive data.
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Want to see our Contract Management Solution in Action?

Schedule a demo and find out if Baystream is right for you!